Privacy &
Cookie Policy
Welcome to the Cantourage Clinic Privacy Notice
This information has been produced to help you understand everything you need to know about the way Cantourage Clinic collects, uses, and shares personal data, what your legal rights are and how to exercise them.
We hope you’ll take some time to read this document; we’ve tried to keep it all as simple as possible and to avoid jargon, and we’ll make our best efforts to keep you informed if there are any changes to the way we process your personal data in the future.
Cantourage Clinic takes its responsibility for protecting your data very seriously and we do advise you get to know our practices. If there’s anything here you don’t understand, or if you want to ask any questions, please feel free to contact us.
Who is the Data Controller?
We are Cantourage Clinic.
Registered address: Unit 6, 13 Ramsgate Street, Hackney,London, E8 2FD
Registration number: 13291756
In this document Cantourage Clinic may be referred to as “we”, “us”, or “our”.
What kinds of Personal Data does Cantourage Clinic Process?
Cantourage Clinic collects personal data for various purposes; with that in mind we have created a list of the types of personal data that we may collect, either directly from yourself or from other sources, in order to achieve those purposes.
The kinds of personal data we may collect include:
Applicant / Temp / Volunteer / Intern
Contact details and CV.
Patient / Subject
Name, title, addresses, telephone numbers, and personal email addresses, NHS number, DOB nationality, gender. Next of kin and carers details (including their contact details and emergency contact information).
Professional Contact
Name, e-mail, telephone number and role.
Supplier / Trader
Contact details, Bank details.
What are the reasons Cantourage Clinic collects Personal Data?
Legal Obligations
Cantourage Clinic uses personal data firstly to fulfil any contractual obligations that exist between us and yourself. Where we request personal data be provided to enter into, or meet the terms of any such contract, you will be required to provide the relevant personal data or we will not be able to deliver the goods or services you want. In such cases the lawful basis of us processing the personal data is that it is necessary for the performance of a contract.
We are required by law to process personal data for purposes relating to our legal obligations, these include:
To provide for our financial commitments, or to relevant financial authorities.
To comply with regulatory requirements and any self-regulatory schemes.
To carry out required business operations and due diligence.
To cooperate with relevant authorities for reporting criminal activity, or to detect and prevent fraud.
To investigate any insurance claims, claims of unfair dismissal, claims of any kind of harassment or of discrimination, or any other claim whereby the organisation may have to defend itself.
Consent
Cantourage Clinic may process Personal Data for the following purposes where it has received consent to do so:
Asking you to complete a medical questionnaire or when we ask for your consent to contact your GP to obtain your medical records. As a patient you will be asked for consent to allow us to collect sensitive personal data about you to ensure your safe treatment and care.
You may withdraw your consent for us to process your personal data for these purposes at any time; after a withdrawal of consent request is received, we may have to contact you to verify the request.
Withdrawing your consent for us to process your personal data will not affect the lawfulness of the processing beforehand.
Legitimate Interests
Cantourage Clinic may process Personal Data for any of the following purposes, which are considered to be within our legitimate business interests:
To provide goods and services where it has been requested,
To inform customers of goods and services we provide or offers that may interest them,
To send notification on subjects to individuals who have asked to be kept informed,
To invite people to participate in research in fields and disciplines they are interested in,
To improve the quality of the services we offer, and to better understand customers’ needs by requesting feedback, or reviews of the services provided, or sending survey forms,
To send notifications of any changes to the goods and/or services provided that may affect people,
To understand the scale of the customer base; for statistical analysis and market research,
To recognise when people re-engage with our organisation,
To facilitate the completion of research initiatives,
To improve the organisations website so content is delivered more efficiently,
To enhance the security measures in place that protect data we are responsible for,
To protect the organisations assets
Vital or Public Interests
Cantourage Clinic may intend to process Personal Data for the following reasons where it is done so either in your Vital Interests, or where it would be considered within the Public Interest:
Vital interest – in cases of medical emergency.
Public interest – RIDDOR (Report of diseases and Dangerous occurrences Report).
Special Category Personal Data
Cantourage Clinic may intend to process the following kinds of Special Categories of Personal Data:
Racial or ethnic origin, Religious or philosophical beliefs, Genetic or bio-metric data, Data concerning health information, Data concerning sex life or sexual orientation,
Where Special Categories of Personal Data are processed, one or more of the following lawful basis shall apply:
Cantourage Clinic has received explicit consent.
It is necessary for preventive or occupational medicine, for the assessment of the working capacity of an employee, medical diagnosis, the provision of health or social care or treatment or the management of health or social care systems or pursuant to contract with a health professional.
Where does Cantourage Clinic obtain Personal Data from?
We will collect personal data directly from you in various ways. This could include when you complete an online form, or if you provide the data directly to a representative of Cantourage Clinic.
We may also gather personal data by any of the following methods:
Please note that if you access our service using your NHS login details, the identity verification services are managed by NHS England. NHS England is the controller for any personal information you provided to NHS England to get an NHS login account and verify your identity, and uses that personal information solely for that single purpose. For this personal information, our role is a “processor” only and we must act under the instructions provided by NHS England (as the “controller”) when verifying your identity. To see NHS login’s Privacy Notice and Terms and Conditions, please click here. This restriction does not apply to the personal information you provide to us separately.
Who will Cantourage Clinic share your Personal Data with?
To achieve the above stated purposes for which we process your personal data, we may have to share your personal data with certain third parties.
We shall make all reasonable efforts to ensure that any third-party we share your personal data with is also compliant with data protection law.
The kinds of third parties we may share your personal data with include:
Organisation where it is necessary to provide goods or services.
Organisations where it is necessary to setup various resources.
Where will Cantourage Clinic store your Personal Data?
Cantourage Clinic will not transfer your personal data to any country other than those that have been granted an adequacy decision under the General Data Protection Regulation.
We may however share your personal data with third-party organisations who then transfer the data. We shall take all reasonable measures to ensure those third parties are also compliant with data protection law.
How long will Cantourage Clinic keep your Personal Data?
We will keep your personal data only for as long as required to achieve the purposes for which it was collected, in line with this privacy notice.
The following criteria are what determine the period for which we will keep your personal data:
Until we are no longer required to do so to comply with regulatory requirements or financial obligations.
Until we are no longer required to do so by any law we are subject to.
Until all purposes for which the data was originally gathered have become irrelevant or obsolete.
Your Rights, Our Responsibility
There are several rights granted to you immediately upon providing us with your personal information; some of these are mentioned above. We’d like you to know that at Cantourage Clinic we take your rights seriously and will always conduct ourselves in a way that is considerate of our responsibility to serve your legal rights.
The Right of Access
This grants you the right to confirm whether or not your personal data is being processed, and to be provided with relevant details of what those processing operations are and what personal data of yours is being processed.
If you would like access to the personal data we have about you, we ask that you contact us using the details below.
The Right to Rectification
This one is fairly straight forward; if you notice that the data we have about you is inaccurate or incomplete, you may request we rectify the mistake. We will make every effort to respond to requests of this type immediately.
The Right to Erasure
Otherwise known as the ‘right to be forgotten’, this given you the right to request your personal data be deleted.
This is not an absolute right; if you were to request that we erase your personal data, we would erase as much of that data as we could but may have to retain some information if it is necessary.
Were we have received a request for personal data to be erased, if it is necessary for us to retain some of that information we shall ensure that the remaining datais used only when and where it is absolutely necessary.
The Right to Objection
The right to object is a basic freedom all democracies enjoy. If you wish to object to the way we use, or have used, your personal data you may do so freely.
The Right to Portability
This is a legal right afforded to you that states we must pass on all of the details you have provided to us in a machine-readable format, either to your or to another provider of your choosing.
The Right to Complain
We will always try to maintain the highest standards and encourage the confidence our customers have in us as an organisation. To achieve this, we request that any complaints be first brought to our attention so we can properly investigate matters. If you would like to complain about Cantourage Clinic to a regulatory body, you may do so by contacting your local data protection supervisory authority.
Cantourage Clinic Contact Details
Cantourage Clinic Ltd
Unit 6, 13 Ramsgate Street,
Hackney, London,
England, E8 2FD
Who is the Cantourage Clinic Data Protection Officer?
Ametros Group Ltd
Lakeside Offices, Thorn Business Park
Rotherwas Industrial Estate
Hereford
Herefordshire
England
HR2 6JT
